Give every team member and AI agent the access their work requires
We’re introducing granular access controls in GovDash, giving resource owners and admins precise control over access to individual contracts, opportunities, and personnel records. Available through Sharing in the product, these controls let teams grant access to the specific work a teammate needs.
For enterprise teams managing multiple pursuits and programs, access needs to match each person’s responsibilities. A subject matter expert may need to contribute to one opportunity. A contracts specialist may support a specific award.
Granular access lets teams bring those people into the work without granting access to an entire product area.
Enterprise collaboration with precise access controls
As more teams work in GovDash, admins need a practical way to protect sensitive information while keeping work moving. Granular access puts least privilege into practice: grant the access required for an assignment at the individual record level.
Resource owners and product area admins can manage access where the work happens. Teams can collaborate on a pursuit or contract while keeping unrelated records restricted, provided those collaborators do not already have broader access through their roles.
How Sharing works alongside role-based access
Role-based permissions define access for a job function across a product area. For example, a contracts administrator may need broad access to manage the organization’s contracts.
Granular access adds control over specific resources. A colleague supporting one award can receive access to that contract and the permissions needed for their assignment.
The two work together: roles support responsibilities that span a product area, while granular permissions support access to individual records. Existing broad role permissions still apply. Sharing a single contract does not narrow access a person already has through a broader role.
What this looks like in GovDash
Bring a teammate into a specific pursuit
A capture manager needs a subject matter expert to contribute to an opportunity. An admin or resource owner can grant access to that opportunity so the expert can review the pursuit and contribute where permitted. The assignment does not require granting access to the rest of the pipeline.
Assign work on an individual contract
A contracts team brings in a colleague to support a newly awarded contract. They can grant access to that contract and the permissions required for the assignment, without opening unrelated contract records.
Limit access to personnel records
A team member needs to update a specific personnel record. An admin or resource owner can grant the necessary access to that record without granting access to the broader personnel area.
Share a chat with a teammate
Share a chat to bring a teammate into the context behind your work. For example, a capture manager can share a Dash conversation about a pursuit with a proposal lead, so they can review the discussion as they prepare the response.
Keep Dash and agents within the user’s access
Dash is your AI teammate working throughout GovDash. Sharing applies resource-level permissions to the data Dash and agents can access on a user’s behalf. Agent runs are scoped to the permissions of the user running them.
For example, a contracts specialist has read access to one contract and its supporting documents, with no broader contract access. When they ask an agent to summarize that contract, the agent can use the records they are authorized to read. It cannot retrieve another restricted contract or edit a record the specialist can only view.
This gives enterprise teams a consistent access model for people and AI: the user’s permissions determine which records an agent can access and what actions it can take.
See granular access in action
Take the interactive product tour of security controls throughout GovDash.
For step-by-step instructions, read Sharing items with your team in the Help Center.
Built on GovDash’s security foundation
GovDash protects sensitive contracting data through independently assessed controls, encryption, strict data isolation, and continuous monitoring. We never use customer data to train, fine-tune, or test AI models.
GovDash holds FedRAMP Moderate Equivalency and is listed as FedRAMP Ready on the FedRAMP Marketplace, with controls aligned to NIST SP 800-53. Our Federal environment supports the storage, processing, and transmission of eligible CUI for contracts subject to DFARS 252.204-7012 and CMMC Level 2 requirements.
Granular access controls add resource-level permissions alongside enterprise SSO, MFA, and role-based permissions. Read more about GovDash’s security foundation.
Bring the right people into every opportunity
Give your team the access to move pursuits forward and deliver on contracts, while controlling the information they use. Granular access makes it easier to bring expertise into each assignment as your organization grows.
Granular access controls are available through Sharing, included in Growth and Enterprise plans. Book a demo to see how GovDash can support your team’s workflows and access requirements.
