"GovDash has become a force multiplier for SPATHE Systems. It has strengthened our ability to lead complex capture efforts, maintain real-time visibility across the business development pipeline, and drive accountability throughout the proposal lifecycle. As a result, we've enhanced our responsiveness and strategic alignment across the enterprise."

— Darren Williams, Vice President, Solution Development, SPATHE Systems

At a Glance

Discover how SPATHE Systems transformed its proposal process with GovDash by automating key personnel assessments, accelerating RFP response cycles, and laying the groundwork to unify business development under one scalable AI-driven workflow.

• 90% reduction in draft turnaround time: From 2.5–3 weeks → 24 hours

• Increased monthly submissions by 4x: From 2 → 7–8 RFP submissions 

• Plan in motion to migrate their entire BD process into GovDash

About SPATHE Systems

SPATHE Systems is a fast-growing 8(a) and SDVOSB federal contractor based in Tampa, Florida. Established in 2014 and active in the government contracting space since 2016, SPATHE provides professional services supporting IT, Cybersecurity, Software Development, Cloud Services, Infrastructure Support Services, and Mission Critical skill sets to US Government customers. With a strong presence in the U.S. Special Operations Command (USSOCOM), FEMA, and DIA communities, SPATHE is also a recognized leader in workforce modernization, retraining, and placing transitioning military personnel into high-impact civilian careers.

Challenge: Rapid Growth and Proposal Bottlenecks

After winning multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts, SPATHE Systems faced a surge in RFPs that outpaced their lean proposal team’s capacity. This rapid growth introduced challenges that strained their existing processes and resources:

1. Speed of Analysis

The business development team needed to analyze incoming RFPs and make bid/no-bid decisions within 24 hours. However, their existing processes required up to two weeks just to reach that decision point, significantly slowing down their ability to compete for time-sensitive opportunities.

2. RFP Influx

After securing awards on several contract vehicles, SPATHE experienced a sharp increase in RFP volume. This overwhelmed their existing workflows and placed a heavy burden on the capture and proposal teams.

3. Staff Constraints

With a lean team, including just one Proposal Manager, SPATHE lacked the internal capacity to meet growing RFP demands. Scaling through headcount wasn’t a viable option, so they needed a way to improve throughput without expanding the team.

Solution: GovDash as an End-to-End Proposal Engine

SPATHE adopted GovDash in September 2024 after evaluating other tools that fell short in both end-to-end functionality and security, which were required for their proposal workflows. They were looking for a platform that did more than just help write proposals; they needed one that enabled the entire business development lifecycle. GovDash was chosen because it:

• Supports the Cyber Security requirements

• Provides compliant templates to dramatically reduce formatting overhead

• Supports resume and personnel matching against government qualifications

• Responsive development team that seeks input and commits to action

Automating Personnel Qualification and Compliance at Scale

One of the most transformational improvements for SPATHE has been the ability to automate and accelerate candidate qualification against government personnel requirements. Previously, matching resumes to RFP-defined key personnel criteria was a slow, manual process. GovDash streamlines this workflow by reading the RFP, extracting and highlighting key personnel requirements, and enabling teams to upload and assess candidate resumes for compliance quickly. With automation built in, finding the right match is faster and more accurate. GovDash not only identifies qualification gaps and strengths but also helps SPATHE iterate over time, refine candidate narratives, surfacing differentiators, and even prompting strategic questions back to the government that might not have been raised otherwise.  

Looking Ahead: Full Migration and Upskilling the Workforce

SPATHE is actively migrating its entire business development process into GovDash to drive greater efficiency, consistency, and strategic alignment across the organization. As part of this transformation, the leadership team is prioritizing the upskilling of staff, especially younger team members, to better understand and leverage generative AI. 

As Darren emphasizes:

“Staff need to be trained on generative AI before implementing a tool like GovDash. It's not just about the technology, it's about knowing how to communicate with it effectively.”

This investment in AI literacy ensures the team can fully capitalize on GovDash’s capabilities, not just as a tool, but as an integrated part of their capture and proposal strategies.

Results: Substantial Gains in Speed, Volume, and Quality

By handling all pre-RFP activity directly within the platform, SPATHE can iterate rapidly and produce a Red Team–ready draft within 24 hours of receiving an RFP. GovDash transformed SPATHE’s proposal workflow, delivering measurable improvements:

• Proposal turnaround dropped from 2–3 weeks to 24 hours, enabling quick response to time-sensitive opportunities.

• IDIQ No Notice RFP responses scaled from 2 per month to 7–8, despite no increase in proposal staff.

• Evaluation scores rose significantly in the last 6 months.

Beyond performance gains, SPATHE also values GovDash’s commitment to continuous improvement.

 “GovDash has a tendency to take feedback from the field, and then make conscious efforts to improve or add capabilities, or deprecate things that aren't useful,” explains Darren.

This responsiveness has strengthened SPATHE’s trust in the platform as a long-term partner in their business development strategy.