How The Brite Group Cut Proposal Drafting Time by 50% With GovDash

Learn how The Brite Group used GovDash’s platform to draft proposals faster, submit more RFIs and RFPs, and increase their federal pursuit volume with a lean two-person team.

• 50% of initial proposal drafts produced automatically

• 2-person team managing increased RFI and RFP workload

• 30% reduction in manual rework targeted by year-end

“GovDash is helping us respond to more RFIs and put together stronger outlines—and we feel this is going to help us get better as a business.” ­– Suraj Sharma, Principal at The Brite Group

About

The Brite Group is a federal IT and data solutions company based in the Washington, D.C. area. With over a decade of experience, they specialize in full-lifecycle data services, from collection and integration to advanced analytics and AI/ML solutions, for agencies across the Department of Defense, Homeland Security, and law enforcement sectors.

Challenge

The Brite Group’s Lean Proposal Team Needed to Respond to Federal RFIs and RFPs Faster

With a long, successful history in government contracting, The Brite Group had a clear opportunity: respond to more federal RFIs and RFPs to increase their chances of winning new contracts. But they needed a way to scale proposal output efficiently without adding to their lean team.

Suraj Sharma, Principal at The Brite Group, could see where the team needed to streamline their process. Their proposal workflow relied heavily on manual effort, pulling past performances, formatting responses, and assembling outlines from scratch. The process was time-consuming and slowed their ability to move quickly on high-value opportunities.

“When you're a small business, you have limited resources, and you're trying to optimize your dollars on proposals and capture work,” says Suraj.

The Brite Group identified several key areas where improvements could make the biggest impact:

1. Generating proposal drafts faster: Without a starting point, every new proposal began with a blank page. This was slowing down turnaround and limiting the number of RFPs they could realistically pursue.

2. Reducing time-intensive manual processes: Suraj’s team spent hours formatting compliance-heavy sections and repackaging past performances. That effort pulled focus away from strategy and capture planning.

3. Increasing output without growing the team: To scale, The Brite Group needed a more efficient way to submit more bids with the same lean team without compromising quality.

So to scale their pursuit volume, Suraj began looking for a way to automate the most repetitive parts of their proposal process. Rather than evaluating a long list of vendors, he found GovDash through his direct research and outreach. He recognized GovDash’s potential to reduce time spent on compliance-driven drafting tasks. 

After connecting with the GovDash team, Suraj decided the AI-driven platform was the right solution for his proposal operations.

“Sometimes it’s just a numbers game—the more you respond, the more chances you have to win. With a tool like GovDash, we can respond to more RFIs, put together more comprehensive outlines, and improve our throughput for submissions.”

Solution

GovDash Automated Proposal Drafting for The Brite Group 

The Brite Group team implemented GovDash, starting where they felt the most pressure—responding to incoming RFIs and speeding up early-stage drafting. By feeding their existing past performances into the platform and working within GovDash’s Word Assistant, they generate proposal drafts and edit directly in Microsoft Word.

GovDash assembles annotated outlines and formats key compliance sections automatically, giving the team drafts in hours, not days. This enables The Brite Group to move faster on RFIs, while focusing more on win themes, differentiators, and capture strategy.

The team also built a stronger internal content library, enhancing the quality and relevance of each new draft. With clear prompts and the data from this content library, GovDash produces sharper, more tailored drafts.

The support from GovDash’s onboarding and customer success team also made a difference. Suraj’s team received quick responses to their questions and suggestions for better ways to structure their inputs. This partnership helped them build internal momentum and expand their platform usage beyond just RFIs.

“The drafts gave us a real starting point—one we could refine without spending hours on formatting and compliance. The better we fed GovDash, the better the outputs got, and that helped us move faster without starting from scratch every time.”

Results

The Brite Group Reduced Drafting Time Without Adding Headcount

With GovDash, Suraj accelerated The Brite Group’s proposal drafting process and freed up their two-person team to pursue more federal opportunities. Early results showed faster RFI response times and a clear reduction in time spent manually assembling first drafts.

• 50% of initial proposal drafts produced automatically

• 2-person team managing increased RFI and RFP workload

• 30% reduction in manual rework targeted by year-end

Moving forward, The Brite Group plans to expand their use of the platform from RFIs into full proposal responses, continuing to save time and scale business development efforts without adding headcount.

“We started with RFIs, but as we get better with the tool, we’re aiming to use GovDash across full proposal responses too."